2008 American Society of Criminology Annual Meeting
Frequently Asked Questions
Program, Submitting an Abstract, etc.
1. What are the differences among types of submissions (session, individual paper, roundtable, or poster presentation)?
2. What information should be included in an abstract?
3. Can I submit the same abstract to more than one category of the program?
4. When is the deadline for submitting an abstract?
5. What do I do if I want to make changes to author information, title or abstract, or if I need to delete myself from the program?
6. How do I find where and when I appear on the program?
7. Can I change the time and location of my paper?
8. Can I organize a whole session?
9. I need special equipment for my presentation. Who can assist me in obtaining equipment?
10. I do not have access to a computer or the internet. How can I submit an abstract?
Date, Time, Location, & Travel
11. What are the dates of the meeting? When does it start and end?
12. What is the location of the meeting?
13. How do I contact the hotels for reservations or special services?
Dues and Registration for the Meeting
14. Are my dues paid up?
15. I just joined or renewed dues with ASC around Meeting time (i.e. October/November). Can I apply my dues to 2009 and still receive the member rate registration fee?
16. Do program participants have to register?
17. What is the difference between Pre-Registration and On–Site Registration?
18. What do I do if I find out that I will not be able to attend the meeting?
19. Am I pre-registered for the meeting?
20. What time does the On-Site Registration desk open?
Program, Submitting an Abstract, etc.
1. What are the differences among types of submissions (session, individual paper, roundtable, or poster presentation)? Back to Top
Sessions – When possible, we encourage program participants to submit complete panels because they have the greatest thematic cohesion. For a session submission, you must submit titles and abstracts for all papers and information for all authors together. We suggest no more than four papers or three papers and a discussant for each session.
Individual paper presentation – Submissions for a regular session presentation may take one of two forms. First, you may submit a title and abstract and approximately 5 pages of your paper (a brief description of theory, methods, and findings). These presentations will be given priority in scheduling and panel composition. Second, you may submit a title and abstract (approximately 200 words). In the latter case, you must indicate whether you prefer to present your paper in a standard panel or in a roundtable.
Roundtable sessions – These sessions consist of three to six presenters on related topics. To organize an entire roundtable, you must submit all presenter information and abstracts together. Individual papers can also be considered for roundtables and merely require the request for roundtable presentation in the initial submission. If you expect large attendance for a session, a panel might provide a better setting.
Poster presentation – Requires only the submission of a title and abstract. Posters should display data, policy analysis or theoretical work in a visually appealing poster format that encourages interactive communication. All poster sessions will be held late Thursday afternoon.
2. What information should be included in an abstract? Back to Top
Abstracts must be limited to 200 words and should provide the purpose, method, and results of the study or the general themes of the presentation.
3. Can I submit the same abstract to more than one category of the program? Back to Top
No.
4. When is the deadline for submitting an abstract? Back to Top
March 14, 2008 is the absolute deadline for panel or paper submissions. Any submissions after that date can only be considered for poster or roundtable sessions.
5. What do I do if I want to make changes to author information, title or abstract, or if I need to delete myself from the program? Back to Top
Through June 13, 2008, you can make changes to your submission or delete yourself from the Program by going to the website where you originally submitted the abstract. You will need to use your user account and password that was created when you initially submitted the abstract.
After June 13, 2008, if you need to remove yourself from the program, you need only contact your session chair. If you are session chair and are unable to attend, please contact the Program Committee at asc2008@umsl.edu.
6. How do I find where and when I appear on the program? Back to Top
Appearance information can be found by either using the on-line search engine or by downloading a draft of the program. Both are available on the ASC website after August 1, 2008.
7. Can I change the time and location of my paper? Back to Top
No.
8. Can I organize a whole session? Back to Top
Yes. See description under question 1.
9. I need special equipment for my presentation. Who can assist me in obtaining equipment? Back to Top
Screens, overhead projectors, and LCD projectors (to hook up to laptop for a presentation in Power Point, for example) are available in all meeting rooms. If you need other equipment, (i.e. laptop) you will need to either bring it yourself or contact the hotel to arrange a rental at your own expense. The Hyatt hotel contact is Tricia Schoner (314-342-4633, tricia.schoner@hyatt.com).
10. I do not have access to a computer or the internet. How can I submit an abstract? Back to Top
You will need access to a computer and the internet in order to submit an abstract.
Date, Time, Location, & Travel
11. What are the dates of the meeting? When does it start and end? Back to Top
The meeting starts on Wednesday, November 12, 2008. Regular sessions will begin at 8:00 a.m. on Wednesday and extend through the morning of Saturday, November 15, 2008. The meeting will end at 11:30 a.m. on Saturday with a closing brunch.
12. What is the location of the meeting? Back to Top
The Hyatt Regency St. Louis Riverfront
in St. Louis, Missouri.
13. How do I contact the hotels for reservations or special services? Back to Top
| Host Hotel: |
Hyatt Regency St. Louis Riverfront |
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$150 single; $162 double |
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314-241-7400 ext. 2456 |
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314-993-2326 International |
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888-409-2326 Toll Free |
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Online Reservations |
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Note: Anyone needing a wheelchair or scooter may contact the Hyatt's Concierge Desk and they can assist with a rental. |
| Additional Hotels: |
Hilton St. Louis Downtown |
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$139 single/double |
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314-436-0002 |
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Hilton St. Louis Ballpark |
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$145 single/double |
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314-421-1776 |
You must mention that you are with ASC to obtain these rates.
Dues and Registration for the Meeting
14. Are my dues paid up? Back to Top
Please check the online ASC Member Directory first. If you are still unsure, then please contact the ASC office by calling (614) 292-9207 or emailing asc@osu.edu.
15. I just joined or renewed dues with ASC around Meeting time (i.e. October/November). Can I apply my dues to 2009 and still receive the member rate registration fee? Back to Top
Yes. Since we are on a calendar membership year, when we receive membership applications that late in the year, we generally apply dues to the following year. You can still receive the ASC member or ASC student member rate for the current year’s meeting. If you have any questions regarding this, please contact us.
16. Do program participants have to register? Back to Top
Yes. No exceptions. Submitting an abstract does NOT register you for the meeting. You must pay the registration fee to attend the meeting.
17. What is the difference between Pre-Registration and On–Site Registration? Back to Top
If you pre-register, when you get to the meeting, you only have to stand in line to pick up your receipt, name badge (already printed), name badge holder, Program Book, and meeting bag. (Pre-registration forms are available on our website under Annual Meeting.)
If you register on – site, you will most likely have to endure a longer wait in line because you will have to fill out a registration form, pay your fees, have your badge printed, and then pick up your name badge holder, Program Book, and meeting bag. We advise against on-site registration. Please save yourself time by pre-registering.
18. What do I do if I find out that I will not be able to attend the meeting? Back to Top
a) Removal from the Program
Until June 13, 2008, you will be able to remove yourself from the Program by going to the same place where you submitted your abstract.
After June 13, 2008, we will not be able to remove you from the printed Program. Therefore, you only need to let your Session Chair know that you will not be attending.
b) Registration Cancellation
Before October 1, 2008, you can call the ASC office at (614) 292-9207 or email us to cancel and receive a full refund.
If you need to cancel on or after October 1, 2008, we cannot refund your money. No exceptions.
19. Am I pre-registered for the meeting? Back to Top
Please check the List of Meeting Registrants on our website under Annual Meeting. Please allow at least 10 business days for processing registrations forms. If you have allowed time for this and still do not see your name, then please contact the ASC office by calling (614) 292-9207 or email asc@osu.edu.
20. What time does the On-Site Registration desk open? Back to Top
The Registration desk opens on Tuesday, November 11, 2008 at 1 p.m.
